Privacy Policy

1. Introduction

The LGU ACM Student Chapter ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our events, or join our chapter.

2. Information We Collect

2.1 Personal Information

When you interact with our chapter, we may collect:

• • Name, email address, and phone number
• • Student ID, roll number, and academic information
• • Profile pictures and ID card copies (for membership applications)
• • Areas of interest and technical expertise
• • Event registration details and dietary preferences

2.2 Automatically Collected Information

• • IP address and browser type
• • Device information and operating system
• • Pages visited and time spent on our website
• • Referral source and clickstream data

2.3 Event Photos and Videos

We may take photographs and videos during chapter events for promotional and documentation purposes.

3. How We Use Your Information

We use the information we collect to:

• • Process membership applications and event registrations
• • Send newsletters and event notifications
• • Communicate important chapter updates and announcements
• • Improve our website and services
• • Generate certificates and attendance records
• • Share event highlights on social media and website
• • Comply with legal obligations and university policies

4. Photo and Media Consent

Opt-Out: If you do not wish to be photographed or filmed, please inform any chapter officer at the event. We will make reasonable efforts to exclude you from photos/videos.

5. Newsletter and Email Communications

When you subscribe to our newsletter or provide your email:

• • We will send you chapter updates, event invitations, and relevant content
• • Your email will not be shared with third parties for marketing purposes
• • You can unsubscribe at any time using the link in our emails
• • We retain email addresses until you request removal

6. Information Sharing and Disclosure

We may share your information with:

• • ACM International: For official chapter reporting and member verification
• • University Administration: When required for event approvals or academic records
• • Event Sponsors/Partners: Only registration details for sponsored events (with your consent)
• • Legal Authorities: If required by law or to protect rights and safety

We will NOT: Sell, rent, or trade your personal information to third parties for commercial purposes.

7. Data Retention

• • Membership Applications: Retained for the duration of your membership + 2 years
• • Event Registrations: Retained for 1 year after the event
• • Newsletter Subscriptions: Until you unsubscribe
• • Event Photos/Videos: Retained indefinitely for archival purposes (unless removal requested)
• • Contact Form Messages: Retained for 1 year

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• • Secure HTTPS connections for website traffic
• • Encrypted database storage
• • Access controls for chapter officers and admins
• • Regular security updates and monitoring

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

9. Your Rights

You have the right to:

• • Access: Request a copy of your personal data
• • Correction: Request correction of inaccurate information
• • Deletion: Request deletion of your personal data
• • Opt-Out: Unsubscribe from newsletters and marketing emails
• • Photo Removal: Request removal from event photos/videos
• • Data Portability: Request your data in a structured format

To exercise these rights, contact us at acm.lgu.chapter@gmail.com

10. Cookies and Tracking

Our website may use cookies and similar technologies to:

• • Remember your preferences
• • Analyze website traffic and usage patterns
• • Improve user experience

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

11. Third-Party Links

Our website may contain links to third-party websites (e.g., ACM.org, GitHub, LinkedIn). We are not responsible for the privacy practices of these external sites. Please review their privacy policies before sharing information.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: